How do I make and print an envelope?

In PubKeep, an envelope is a one-page publication the size of the envelope. When you print it, PubKeep picks your printer’s envelope paper for you.

Start a new envelope

1. On the Start screen, click More blank page sizes. You can also click File > New > More blank page sizes.
2. Under Publication Types, click Envelopes.
3. Click the size on your box of envelopes. A standard business envelope in the US is Size 10 (9.5 x 4.125 in). DL, C5 and C6 are the common sizes in Europe.

To turn a publication you already have into an envelope, click Page Design > Size > More Preset Page Sizes… and choose the envelope under Envelopes.

Add the addresses

1. Click the Insert tab, then click Text Box. On a narrow window, it’s under Text.
2. Click near the top left of the envelope and type your return address. Press Enter for each new line.
3. Add another text box near the middle of the envelope and type the mailing address.

To change the font or size, select the text and use the Home tab.

Print the envelope

1. Click File > Print, or press Ctrl+P (Cmd+P on a Mac).
2. Under Printer, choose the printer you’ll feed the envelope into.
3. Check that the card under Layout says Envelope, and the card under Paper names your printer’s envelope paper, like Envelope #10 or COM10.
4. Click Print.

If the Paper card shows Letter or A4 instead, click it and choose the envelope paper that matches your envelope.

Feed the envelope into your printer

Most printers take envelopes from a manual feed slot, a bypass tray or an envelope feeder, not the main paper tray.

1. In the Windows desktop app, click Printer Properties in File > Print and choose the tray you’ll use, like Manual Feed or the envelope feeder. The names depend on your printer.
2. Load the envelope the way the picture on your printer’s tray shows. Many printers want it face up with the flap closed and on the left.
3. Print one envelope on a plain sheet of paper first. Hold it up to an envelope to check which way to load it.

Print a stack of addressed envelopes

To print a different address on each envelope, connect your mailing list with a mail merge. See How do I do a mail merge from Excel?. Put the address fields in the mailing address text box, then click Finish & Merge > Merge to Printer.

If it still looks wrong

The address prints in the wrong place or off the edge

Check that the envelope size in PubKeep matches your envelope. Then print a test on plain paper and compare. If the printout is turned, load the envelope the other way around or check the paper size in Printer Properties.

My printer jams or wrinkles envelopes

Feed one envelope at a time from the manual feed slot, and check your printer’s manual for the envelope weights it takes.