For nonprofits
Keep your nonprofit's Publisher files, before the deadline.
For years, Publisher made the donor newsletter, the appeal letter, the fundraiser flyer, the annual report, and the membership card. When it shuts down in 2026, all of that is a folder of files nothing can open. The volunteer who made them may have moved on, and the files sit on one machine. Saving them takes about ten minutes.
Why nonprofits feel it
Publisher ran on a shoestring, and so do you.
Small charities, associations, and volunteer-run groups leaned on Publisher because it was already there and cheap to run. It made the donor newsletter, the appeal letter, the event flyer, the annual report, and the membership card. The work usually lives on one computer, built by a volunteer, backed up rarely.
That is the setup most exposed by the shutdown, a deep archive on a single machine, on a tight budget with no IT department. Converting the whole folder to PDF now turns years of work into files that will always open.
"Canva/MS Designer type products just aren't good replacements, because they're so 'smart' that they're stupid. Everything auto-resizes and auto-crops."
How it works
Save the whole archive in three steps.
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1
Find the files folder
The folder on the office computer where the .pub files live, subfolders and all. That is everything you need.
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2
Drop it into PubKeep
Upload the whole folder at once, in the browser. Nothing to install. Each file becomes an exact PDF.
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3
Download and keep them
You get a zip in the same folder shape, ready to save, share with your board, or reprint any time.
Layouts come out exactly
Every newsletter and appeal comes out page for page, font for font. Nothing is re-flowed.
Private with donor and member data
Files are stored securely in your account, a person never opens them, and only you can access them.
One pack covers the archive
First 3 files free. A $99 pack covers 250 files, or $299 covers 1,000, enough for most nonprofits' full history.
And next year's appeal?
Keep publishing, too.
Saving the archive handles the past. For brand-new work, Canva's nonprofit program is a common free choice, with templates a volunteer can pick up quickly. If you would rather keep working from your existing .pub files, the PubKeep desktop app opens them natively and keeps the layouts editable, with no copy of Publisher needed. See the full rundown in Publisher alternatives.
Founding Nonprofits
Help shape the app your cause keeps.
The PubKeep desktop app opens your .pub files natively, so you can keep editing them, not just print them. Founding Nonprofits are the charities and associations who join the early access list now. You hear first when it opens, you lock the founder price, and we help you bring your whole archive across. There is no ship date yet. Early access opens when the app clears our published fidelity gate, so you are never charged for a promise.
Questions
Questions from nonprofit offices.
Yes. PubKeep takes a whole folder of .pub files at once, subfolders included, and returns a matching zip of PDFs plus a report of anything that failed. You do not upload them one by one.
Files are stored securely in your account, a person never opens them, and only you can access them. A failed file is never charged.
Yes. For brand-new work, Canva's nonprofit program is a common free choice. To keep editing your existing .pub files, the PubKeep desktop app opens them natively.
Yes. A PDF keeps every page exactly as Publisher drew it, page for page and font for font. Nothing is re-flowed.
The first 3 files are free. A $99 pack covers 250 files, and $299 covers 1,000, enough for most nonprofits' full archive of newsletters and appeals.
Keep reading
Related guides.
Microsoft Publisher end of life
The dates, what changes, and the three ways to keep your work.
How to open a .pub file without Publisher
Every method that works in 2026, honestly compared.
Publisher for schools
Save classroom newsletters and programs before the deadline.
Convert .pub to PDF
The bulk converter, pricing, and how it works.
Ten minutes, one folder
Save your nonprofit's files before Publisher goes.
First 3 files free, just your email.